Multiple "Real" Email Addresses (using a single Google Apps user!)

If you’re like me you have Google Apps for Your Domain set up and give out made up email addresses to everybody and have a catch-all deliver them to your primary Google Apps account. This works wonders for keeping things organized or identifying who leaked my email address and should be yelled at for my getting spammed. There was always a problem with this though: you could only respond from your real email address. Every now and then I would find myself wanting to respond to an email from a different email address.

I always complained about this but didn’t have a solution. I’ve now found out that you can do it with no trouble! There is a real solution!

Steps:

  1. Go here: https://mail.google.com/mail/#settings/accounts
  2. Click “Add another email address you own”.
  3. In the “Email address” field enter the email address you want to respond as (ie. desired_address@yourdomain.com).
  4. Select “Send through yourdomain.com SMTP servers (recommended for professional domains – Learn more)”
  5. Fill out the form:
    SMTP Server: smtp.gmail.com
    Username: xxxxxx@yourdomain.com
    Password: hunter2 (bash.org QDB)
    Check “Always use a secure connection (SSL) when sending mail”
  6. Click on the confirmation link in your email.
  7. Go here: https://mail.google.com/mail/#settings/accounts
  8. Update “When receiving a message” to be “Reply from the same address the message was sent to”.

Done. Repeat as necessary!

One thought on “Multiple "Real" Email Addresses (using a single Google Apps user!)”

  1. Just to add, that little trick does not work with other Gmail addresses. So if I send something from my primary Gmail account but want it to appear as being from my secondary gmail Gmail account, it will still say that the email is from my primary Gmail account (it just adds a nice little line about it being On Behalf Of my secondary Gmail account, which doesn’t cut it on emails I am sending to potential employers).

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